| SCENE WORKS PAIA MANUAL Prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000, as amended 02 October 2026 PUBLIC DOCUMENT |
| COMPANY | SCENE WORKS (Pty) Ltd |
| REGISTRATION NUMBER | 2026/745671/07 |
| INFORMATION OFFICER | Tennielle Wynne |
| IO REGISTRATION | 2026-068307 |
| DATE COMPILED | 02 October 2026 |
| REVIEW CYCLE | At least annually and when material information changes |
1. List of acronyms and abbreviations
| Term | Meaning |
| IO | Information Officer |
| PAIA | Promotion of Access to Information Act 2 of 2000, as amended |
| POPIA | Protection of Personal Information Act 4 of 2013 |
| Regulator | Information Regulator (South Africa) |
| Republic | Republic of South Africa |
2. Purpose of this manual
This manual follows the Information Regulator’s private body PAIA manual template. It explains what records Scene Works holds, how a person may request access to records, the contact details for access requests, and how Scene Works processes and protects personal information.
- identify records that may be available without a formal PAIA request;
- explain how to request access to records held by Scene Works;
- describe records maintained under applicable legislation;
- describe the categories of records Scene Works holds in the ordinary course of business;
- set out the categories and purposes of personal information processing under POPIA; and
- describe the safeguards Scene Works uses to protect personal information.
3. Key contact details for access to information
| Item | Details |
| Private body | SCENE WORKS (Pty) Ltd |
| Registration number | 2026/745671/07 |
| Information Officer | Tennielle Wynne |
| Designation | Director and Information Officer |
| Information Officer registration number | 2026-068307 |
| Telephone | 072 084 4592 |
| hello@sceneworks.co.za | |
| General access to information contact | hello@sceneworks.co.za |
| Physical address | 64 Fairmill, 3 Marais Street, Milnerton, Cape Town, Western Cape, 7441 |
| Postal address | 64 Fairmill, 3 Marais Street, Milnerton, Cape Town, Western Cape, 7441 |
| Website | https://sceneworks.co.za |
Scene Works has not appointed a Deputy Information Officer. Requests under PAIA or POPIA may be directed to the Information Officer at the contact details above.
4. Guide on how to use PAIA and how to obtain access to the Guide
The Information Regulator has published a Guide on how to use PAIA. The Guide explains the rights available under PAIA and POPIA, the process and forms for access requests, applicable remedies, fees and complaint procedures.
- The Guide is available from the Information Regulator at https://inforegulator.org.za/paia/.
- A requester may ask Scene Works for assistance in locating the Guide or the prescribed PAIA forms.
- The Guide is available from the Regulator in the official languages and in accessible formats made available by the Regulator.
5. Categories of records available without a formal PAIA request
| Category | Examples | How available |
| Corporate information | Public company name and registration details | CIPC public records and on reasonable request |
| Compliance information | PAIA Manual; Privacy Notice; Information Officer details | Website and/or on request |
| Business information | Service descriptions, public profiles, published articles and public case material | Website and public channels |
| Procurement information | Current B-BBEE certificate and standard supplier information where appropriate | On reasonable request |
6. Records available in accordance with other legislation
| Legislation | Examples of records |
| Companies Act 71 of 2008 | Memorandum of Incorporation, director records, resolutions, securities register, accounting and company records |
| Income Tax Act 58 of 1962 and Tax Administration Act 28 of 2011 | Income tax registration, returns, tax records and supporting documentation |
| Promotion of Access to Information Act 2 of 2000 | PAIA Manual, PAIA request records and related correspondence |
| Protection of Personal Information Act 4 of 2013 | Information Officer registration, privacy and security records, data subject requests and security compromise records |
| Electronic Communications and Transactions Act 25 of 2002 | Electronic communications and transaction records where applicable |
7. Subjects on which Scene Works holds records and categories of records
| Subject | Categories of records |
| Corporate and governance | CIPC records; MOI; director records; beneficial ownership records; securities register; resolutions; policies; compliance certificates |
| Finance and tax | Bank records; invoices; receipts; accounting records; tax registrations; tax filings and supporting documents |
| Clients and commercial work | Proposals; agreements; scopes; project correspondence; project inputs; research files; deliverables; meeting notes; billing records |
| Research and opportunity assessment | Research sources; area and market information; organisation and community contact information; interview or consultation notes where applicable; analysis and recommendations |
| Suppliers and contractors | Supplier details; quotations; agreements; onboarding and payment records; performance correspondence |
| Marketing and communications | Website enquiries; mailing and contact records; public content; campaign and business development records |
| Technology and systems | User access records; system configuration; security logs; backups; software and hosting records where applicable |
| POPIA and PAIA compliance | Privacy notices; policies; access/correction/objection requests; security incident records; retention schedules; operator records |
| People records, where applicable | Recruitment, contractor and future employee records to the extent Scene Works engages personnel |
8. Processing of personal information
8.1 Purposes of processing
Scene Works processes personal information only where reasonably necessary for its business and legal functions. These purposes may include client and supplier administration, delivering research and advisory work, managing projects and relationships, responding to enquiries, conducting business development, processing payments, meeting legal and compliance obligations, securing systems, and maintaining business records.
8.2 Categories of data subjects and personal information
| Data subjects | Personal information that may be processed |
| Clients and prospective clients | Names, roles, business contact details, correspondence, project information, billing and payment information |
| Suppliers and contractors | Names, contact details, company/registration details, tax or VAT information where relevant, banking details, contracts and performance records |
| Research, community and partner contacts | Names, roles, organisation or community affiliation, contact details, opinions or information voluntarily provided for a project |
| Website visitors and enquirers | Contact information submitted through forms or email and, where enabled, technical or usage information associated with website access |
| Job applicants and personnel, where applicable | Identification and contact information, CVs, qualifications, employment or contractor records and payment information |
| Directors and officers | Identification, contact and statutory information required for company and regulatory records |
Scene Works does not intentionally collect special personal information or information about children unless it is necessary for a defined and lawful purpose and the additional requirements of POPIA are satisfied.
8.3 Recipients or categories of recipients
| Information | Recipients or categories of recipients |
| Client and project information | Relevant Scene Works personnel/contractors, the applicable client, and approved project partners where necessary for delivery |
| Supplier and payment information | Banking, accounting, tax and payment service providers |
| Business records | Professional advisers such as legal, accounting or tax advisers where required |
| Hosted or electronic information | Cloud, email, document storage, website, communications and software service providers acting as operators or independent responsible parties as applicable |
| Information required by law | Regulators, government authorities, courts or law enforcement where disclosure is legally required |
8.4 Planned transborder flows of personal information
Scene Works may use cloud, communications, hosting or software providers whose infrastructure processes or stores information outside South Africa. Where personal information is transferred outside the Republic, Scene Works will apply section 72 of POPIA and use appropriate contractual, legal or other safeguards. The location of processing may vary by service provider and configuration.
8.5 Information security measures
- access controls and least privilege for business systems and files;
- strong passwords and multi-factor authentication where available;
- secure cloud and device configurations, software updates and anti-malware protections;
- encryption in transit and, where supported, encryption at rest;
- controlled sharing of client and personal information;
- appropriate confidentiality and data protection terms with contractors and service providers;
- backup and recovery arrangements proportionate to the information and systems involved; and
- a documented security compromise response process, including notification where required by POPIA.
9. How to make a request for access to a record
- Complete the Information Regulator’s prescribed PAIA Form 2: Request for Access to Record (Regulation 7).
- Send the completed form and supporting proof of identity/authority to hello@sceneworks.co.za.
- For a request to a private body, identify the right that is to be exercised or protected and explain why the requested record is required for that purpose.
- Scene Works will process the request in accordance with PAIA, including applicable statutory timeframes, permitted extensions, grounds for refusal and prescribed fees.
- If a request is refused or not answered within the applicable period, the requester may lodge a complaint with the Information Regulator or pursue other remedies available under PAIA.
Official PAIA forms are available at: https://inforegulator.org.za/paia/.
10. Availability of this manual
A copy of this manual is available free of charge on https://sceneworks.co.za, at Scene Works’ principal place of business during normal business hours, upon request to hello@sceneworks.co.za, and to the Information Regulator upon request. A reasonable prescribed fee may apply where a printed copy is requested.
11. Updating of this manual
The Information Officer will review this manual at least annually and whenever there is a material change to Scene Works’ records, processing activities, contact details or legal obligations.
ISSUED BY
____________________________________________
Tennielle Wynne
Director and Information Officer
02 October 2026